PURPOSE
The Audit Committee of First Interstate BancSystem, Inc. (the “Company”) will
assist the Board of Directors (the “Board”) in fulfilling its oversight responsibilities.
The Audit Committee (the “Committee”) will review the accounting and financial reporting
process, the system of internal control, the audit process and the Company’s process
for monitoring adherence with laws, regulations, the Company’s Code of Ethics and
Conduct Guide. The Audit Committee also has oversight responsibility of policy standards
and guidelines for internal audit, suspicious activity, risk assessment, risk management
and compliance management. In performing its duties, the Committee will maintain
effective working relationships with, and a line of communication between, the Board,
Management, and the internal and external auditors.
While the Audit Committee has the responsibilities and powers set forth in this
Charter, it is not the duty of the Audit Committee to plan or conduct audits or
to determine that the Company’s financial statements are complete and accurate and
are in accordance with generally accepted accounting principles. This is the responsibility
of management and the external auditors
The Audit Committee’s responsibilities and powers as delegated by the Board of
Directors are set forth in this Charter. The Audit Committee relies to a significant
extent on information and advice provided by management and independent advisors.
Whenever the Audit Committee takes an action, it exercises its independent judgment
on an informed basis that the action is in the best interests of the Company and
its stockholders.
ORGANIZATION
Audit committee Parameters - The Audit Committee will be organized
consistent with the following significant parameters:
Size of the Audit Committee - The Audit Committee will have
no less than three and no more than six members.
Qualifications of Audit Committee Members - Committee members
must meet the independence requirements of the Company’s Corporate Governance Guidelines,
the Sarbanes-Oxley Act of 2002, the Nasdaq Stock Market, Inc., and all other applicable
law. Additionally, no member of the Audit Committee shall own or control 20% or
more of the voting stock of the Company.
Frequency of Audit Committee Meetings - The Committee will have
six (6) scheduled meetings each fiscal year. In addition, the Committee will meet
at other times if deemed necessary to completely discharge its duties and responsibilities
as outlined in this Charter.
Attendance – In order to fulfill their duties, Committee members
are expected to attend at least 75% of the scheduled meetings (either in person,
via conference call or video conferencing). In the event a member/s is unable to
meet this requirement, remedies will be explored to resolve the lack of attendance.
Extenuating circumstances will be taken into consideration when reviewing this requirement.
Appointment of Audit Committee Members and Chairperson - Each
Committee member will be selected by the Board and will serve a term of one year.
Committee members can serve successive one-year terms without limitation. The Chairperson
of the Committee will be selected by the Board of the Company and will serve in
that capacity for one year. The Chairperson can serve successive terms in this capacity
without limitation
Financial Expert - All members of the Committee must be able
to read and understand financial statements. In addition, one member must be designated
as an “audit committee financial expert,” as defined by the applicable Security
and Exchange Commission regulations, and who has, through (i) education and experience
as a principal financial officer, principal accounting officer, controller, public
accountant, auditor, or position performing similar functions, (ii) experience actively
supervising one or more such persons, (iii) experience overseeing or assessing the
performance of companies or public accountants with respect to the preparation,
auditing or evaluation of financial statements, or (iv) other relevant experience,
the following attributes:
An understanding of generally accepted accounting principals (“GAAP”) and financial
statements;
The ability to assess the general application of GAAP in connection with the
accounting for estimates, accruals, and reserves;
Experience preparing, or auditing, analyzing or evaluating financial statements
that present accounting issues that are generally comparable to the breadth and
complexity of issues that can be reasonably expected to be raised by the Company’s
financial statements, or experience actively supervising one or more persons engaged
in such activities;
An understanding of internal controls and procedures for financial reporting;
and
An understanding of Audit Committee functions. When making this designation,
the Committee should consider whether the person has, through knowledge and experience,
sufficient financial expertise in accounting and auditing areas specified in the
Sarbanes-Oxley Act of 2002.
Management Attendance at Meetings – With the exception of meetings
to discuss the quarterly 10Q or annual 10K, Management personnel will not attend
Audit Committee meetings unless there presence is specifically requested by the
Committee. In the event the Committee does request a member of Management to attend
a meeting, either to answer specific questions or present certain information, the
member of Management will attend the meeting only as long as it takes to present
such information
ROLES AND RESPONSIBILITIES OF AUDIT COMMITTEE
A broad outline of the roles and responsibilities of the Audit Committee is presented
below:
Internal Control
- Evaluate whether Management has established and appropriately maintained
processes to assure the reliability and integrity of internal accounting policies
and financial reporting and disclosure practices of the Company.
- Review and recommend to the Board the appointment, reassignment, or dismissal
of the general auditor selected to develop and carry out the annual internal
audit plan.
- Review the internal audit department’s budget and staffing levels to ensure
that the resources provided are adequate to allow successful completion of the
department’s responsibilities.
- Evaluate the scope, effectiveness, and significant findings of the internal
audit process for the Company’s operations.
- Review the internal auditor’s report on the results of the annual audit
plan.
- Evaluate whether recommendations for improved internal controls are effectively
implemented by Management.
- Evaluate, annually, the adequacy of the Audit Committee Charter and the
performance of the Committee thereunder.
- Review and approve all “related party transactions” requiring disclosure
under Securities and Exchange Commission Regulation S-K, Item 404.
Financial Reporting/Disclosure/Risk Management
- Annually review the significant risks the Company is exposed to and evaluate
Management’s plan to manage these uncertainties.
- Review and evaluate Management’s interpretation and implementation of mandated
changes to accounting and reporting requirements.
- Review the annual financial statements for accuracy and completeness.
- Evaluate the accounting treatment of unusual and non-recurring transactions
such as restructuring charges and acquisitions.
- Evaluate significant income statement and balance sheet items which require
Management judgment.
- Review and approve the annual 10-K filing, including the Management Discussion
and Analysis (MD&A), before public release.
- Review and approve the process for preparing interim, unaudited (quarterly)
financial statements.
- Resolve any differences in financial reporting between management and the
external auditors.
- Discuss with Management of First Interstate, major credit, market, liquidity
and operational risk exposures and the steps Management has taken to monitor
and control such exposures, including First Interstate’s risk assessment and
risk management policies.
Compliance with Laws, Regulations and Company Policies
- Review the effectiveness of the system for monitoring compliance with laws
and regulations.
- Establish procedures for the handling of complaints received by the Company
regarding accounting, internal controls, or auditing matters. In addition, such
procedures will also protect the confidentiality and anonymity of any individual
submitting concerns related to questionable accounting or auditing matters.
- Ensure that the Company’s policy statements and Code of Ethics and Conduct
Guide are kept up to date and are accessible to and adhered to by the entire
organization.
- Review and approve all Management and independent auditor reports in accordance
with the Federal Deposit Insurance Corporation Improvement Act of 1991 (FDICIA)
within 90 days of year-end.
- Engage and determine funding for independent legal counsel, accounting and
other advisors as it deems necessary to carry out its duties.
Relationship with External Auditor
- Oversee the external audit coverage – The Company’s Independent Financial
Statement Auditor (external auditor) is ultimately accountable to the Audit
Committee, which has the sole authority to select, evaluate and, when appropriate,
replace the external auditors. The external auditor must be an independent public
accountant that (i) has received an external quality control review by and independent
public accountant (“peer review”) that determines whether the auditor’s system
of quality control is in place and operating effectively and whether established
policies and procedures and applicable auditing standards are being followed;
or (ii) is enrolled in a peer review program and within 18 months receives a
peer review that meet acceptable guidelines.
- Have sole authority to approve the engagement letter and the fees to be
paid to the external auditors.
- Review and approve the scope of the external audit to be performed each
fiscal year, including the matters required to be discussed by the Statement
of Auditing Standards No. 61, relating to the conduct of the audit, and pre-approval
of all audit services.
- Pre-approve, prior to execution of engagement agreements, all non-audit
related engagements with the Company’s external auditors and all engagements
with other firms when fees exceed $15,000. Approvals can be delegated to the
Chairman or any two other members of the Committee with ratification at the
next Committee Meeting. (The floor of $15,000 may be raised at the discretion
of the Committee with notification to the Board.).
- Meet with the external auditors to review the accuracy, completeness, and
overall quality of the Company’s accounting principles and internal controls
as applied in its annual financial reporting.
- The Committee Chairman, or any two other members, shall meet with the external
auditor to discuss and review significant events, transactions, and changes
in accounting estimates deemed by the external auditor to affect the quality
of the Company’s financial reporting and related internal controls prior to
the filing of the Company’s 10-Q.
- Review and ensure the timely rotation of the lead audit partner of the external
auditors and absence of conflicts of interest.
- Obtain confirmation and assurance as to the external auditors’ independence,
including ensuring that they submit on a periodic basis (no less than annually)
to the Audit Committee a formal written statement delineating all relationships
between the external auditors and the Company. The Audit Committee is responsible
for actively engaging in a dialogue with the external auditors with respect
to any disclosed relationships or services that may impact the objectivity and
independence of the external accountants and for taking appropriate action in
response to the external auditor’s report to satisfy itself of their independence.
REPORTING REQUIREMENTS
The Committee Chairperson will update the full Board regarding the significant
items of discussion at each Committee meeting. Additional reports on matters of
special interest will be submitted to the Board as appropriate.
ANNUAL PROXY STATEMENT
- In addition to Board communication, the following information will be reported
to the shareholders of the Company in the annual proxy statement:
- Confirmation that the Company has a formal, documented Committee Charter;
- Confirmation that the Committee satisfied its obligations under the Charter
in the prior year; and
- The full text of the Audit Committee Charter at least once every year and
after any significant modification is approved by the Board.
PERFORMANCE REVIEW
The Committee shall conduct an annual performance evaluation of itself, including
a review of the compliance of the Committee with this Charter.
The Committee shall annually review and reassess the adequacy of this Charter
and recommend any proposed changes to the Board for approval.